Track 6 - Records Management 2009 User Group of Manatron

“Doing More with Less – Getting the Most out of Your Investment”

Schedule At-A-Glance Grid: Print Adobe PDF
Descriptions: Print

Monday, September 28, 2009

8:30 am – 9:45 am
Opening Session
B McKinzie, et al.

10:00 am – 12:00 am
Records Management State of the Union
Overview of everything Records Management. Highlights of the past year, plans for the new year, and future initiatives. The Records Management division will be put in context of the overall Manatron strategy as we continue to focus on land records.
G Effrein, et al.

1:15 pm – 2:45 pm
Product Roadmap
In this session, we focus on software updates from the past year and preview the next 12 months: software features and functionality that is now available in current releases; ongoing development; and previews of the winter and summer releases.
M Gardner

3:00 pm – 5:00 pm
Small Changes, Big Impact
In this session, customers will share their insight and experiences on specific examples where they have found efficiencies in their office. Topics will cover process improvements, software productivity tools, and special projects.
J Peikert, L Mitchell, Customers

Tuesday, September 29, 2009

8:30 am – 10:30 am
No Document Left Behind
Considering you may have books, microfilm, electronic indexes, paper files and other desperate databases; how can you determine how complete and accurate your records are? We will talk about how to assess your data for Backfile conversion, data back-up and archiving.
K Williams

10:45 am – 12:00 pm
GRM Recorder Configuration Best Practices
"Did you know you could do this?" This session is geared towards GRM Recorder users. Discover useful tips and tricks for efficiencies in GRM Recorder. In addition, learn from your peers how they are using GRM Recorder to the best effect. This is an interactive session to help you get the most out of GRM Recorder.
S Bryant

10:45 am – 12:00 pm
Anthem 6.10 Updates
This session is an interactive Anthem demonstration highlighting new features and functionality. The primary focus of the 6.10 release is eRecording and Audit. This adjunct session will be run in a secondary room, apart from the main Records Management assembly.
M Gardner

1:15 pm – 2:45 pm
Inter-office Integration: Demo & Case Studies
In this session, Manatron will share their insight and experiences with inter office integration projects. This discussion will include specific case studies for integration projects between the Recorder’s office and the Assessor’s or Treasurer’s office, and the efficiencies this created.
L Mitchell, M Gardner

1:15 pm – 2:45 pm
GRM Recorder for non-Recorders
An abbreviated demonstration of GRM recorder for non-Recorders. Targeted toward tax and CAMA users, basic workflow of the recorder and clerk functions will be discussed as well as how GRM Recorder supports these processes. This adjunct session will be run in a secondary room, apart from the main Records Management assembly.
S Bryant

3:00 pm – 5:00 pm
New Feature Set: Anthem & GRM Recorder
This session delves into the areas we are currently focusing our development efforts; public accessibility, user functions, administrator functions, reporting, and accounting. Interactive discussion will be encouraged to garner constructive feedback.
M Gardner

Wednesday, September 30, 2009

8:30 am – 10:30 am
Implementation Best Practices & Case Studies
Learn from other customers how they have managed projects effectively in their offices. Topics will include managing change, implementing new products, and the management of maintenance releases. Learn some new tricks to help you improve on your project deployments!
J Peikert, Customers

10:45 am – 12:00 pm
Technology – Reducing Costs & Going Green
This session will discuss the advantages of server consolidation and virtualization, and how that impacts your bottom line. Included will be detailed examples of savings from overall power consumption and cooling costs to IT personnel and administration. There will also be a high level technical discussion of how virtualization works behind the scenes and how it’s a perfect solution for the GRM Recorder products.
W Peikert

1:15 pm -2:45 pm
Security: Inter and Intra Office Fraud Prevention
In this session, Manatron will share information about industry trends to identify and combat land fraud. We will review and discuss some of the current initiatives and projects in this space. We will also discuss internal controls to prevent and detect fraud in the office. What safeguards do you have in place?
S Granlund, Customers

1:15 pm – 2:45 pm
GRM Recorder Demo
An abbreviated demonstration of GRM recorder for Recorders and Clerks. Plenty of time will be set aside for Q&A. This adjunct session will be run in a secondary room, apart from the main Records Management assembly.
S Bryant

3:00 pm – 5:00 pm
Do You Know Where Your Data Is?
In this session, we will talk about the importance of data health. Over the course of the years, there are thousands of data items added to the recording system. Additional backfile indexing and redaction projects add loads of index and image data, and the recorder’s office does not have time to look at each individual document to verify the correctness of this data. Manatron will share their insight and suggestions on the importance of data integrity. Based on our experience and illustrated with a few case studies, the focus will be on some key points such as: orphan records/images, documents with no images, gaps in instrument numbers, document counts by book and page, and any other item the attendees want to talk about. The course will serve two main purposes: how to check the system for data integrity problems and how the issues can be fixed if identified.
F Aki, et al.

Thursday, October 1, 2009

8:30 am - 12:00pm
Records Management Advisory Council
This session will be the first official meeting of the Manatron Records Management Advisory Council. Initial discussion will focus on the purpose and structure of the council. Members will be nominated and elected. The session will then go into an interactive discussion of Manatron Records Management present and future offerings, with a concentration on the GRM Recorder product road map.
G Effrein, M Gardner, et al.

12:00 pm - 1:15 pm
Lunch (sponsored by Manatron)

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